Field Trip Policy

kids on field trip

For the safety of all the participants, field trips should be planned with great care. At least ten days before the trip, full information about the event should be given in writing to the parents/guardians of the participating students. Information should include a permission slip for  parents/guardians to sign. No student may be permitted to attend a field trip without a valid permission slip for the specific event, signed and dated by the student's parent or guardian. Permission slips should be kept on file with the principal or religious education director. 

Download a sample form here:

Field Trip Permission Form

Liability Waiver and Medical Authorization Form

In addition to the field trip permission form, every parent/guardian should fill out and submit the Liability Waiver and Medical Authorization Form. The form should be kept on file with the principal or religious education director.

Adequate Supervision

Adequate supervision by qualified adults is essential. The ratio of adult supervisors to students is determined by the age of the students and nature of the trip, but a general rule of thumb is a ratio of one adult to every ten children. All volunteers working in the vicinity of children need to comply with a CORI background check and must complete Virtus training.

Overnight trips for students in grades K through 8 are not permitted. For students in grades 9 to 12, overnight trips should be carefully planned, well-organized, and possess a clear educational and/or religious purpose. It is always important to consider the educational benefits of planning a field trip, especially an overnight trip, against the risks involved in taking students off campus. In all cases, the benefits of any educational activity conducted by the school should be weighed against the potential risk involved. Non school-sponsored trips (such as an overseas trip led by a foreign language teacher) are not under school jurisdiction. Schools should not sponsor such trips and the school system will not assume liability.

Field trips are optional and a privilege. In the planning of all school-sponsored trips and activities, the law holds us to a high standard of care, which includes the enforcement of all diocesan policies pertaining to the professional staff and student conduct and deportment.

Schools are strongly urged to use commercial transportation for field trips, athletic contests, extracurricular activities, and any other event which is school-sponsored. Although this creates an increased cost factor, the commercial transportation provides professional drivers who carry liability coverage in the event of an accident. Use of volunteer drivers is discouraged. The school should not allow any person under the age of 21 to ever transport students. Each student must be wearing a seat belt and under the control of the driver at all times. The school-owned and leased vans used for the transportation of students must comply with all requirements outlined by the state of NY. Specific questions or concerns should be directed to our office.

The principal always reserves the right to exclude a student from participation in a field trip because of unacceptable behavior patterns. The school will notify the parent/guardian of this possibility prior to the scheduled trip and will confirm attendance or non-attendance prior to the scheduled trip. If a situation arises where a student/parent/guardian chooses not to take part in a particular field trip, the school will discuss alternative plans for the day with the student/parent/guardian and school principal.